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Faculty | Staff Travel Abroad Registry (Risk Management Program)

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  • Program Terms: Academic Year, Fall, Spring, Spring Break, Summer Interim, Various, Winter Interim
  • Dates / Deadlines
Program Description:
Who should use this registry?

Registration must be completed by Lafayette College faculty and staff who are planning to travel/attend conferences/work/conduct research abroad as part of Lafayette College business. Students and students groups involved in non-credit bearing travel should contact studyabroad@lafayette.edu for the appropriate travel registration link.

Travelers who participate in interim programs, faculty-led semester-long programs, and Lafayette affiliated programs DO NOT NEED TO REGISTER via this link, as they will be registered automatically by the Office of International and Off-campus Education.

Insurance Coverage
By registering through this link, travelers will be covered by a Global Assistance Program, a comprehensive emergency medical and security insurance administered by On Call International. On Call will offer a dedicated phone line and online resources (e.g., a customized information portal, travel notifications and advisories, etc.) to assist travelers before, during, and after their travels in the event of an emergency.
On Call’s travel resources, a program summary and a list of insurance provisions and inclusions/exclusions, as well as the numbers to call in the event of an emergency, etc. can be found at the following secure website.
 
In the meantime, here is some basic information to keep handy while traveling:
  • Lafayette College’s Policy number: G600233
  • Customer Service Department:
  • Call toll free from US or Canada: 855-878-9590
  • Email: Contact@oncallinternational.com
  • On Call Global Response Center (effective Aug. 21, 2016):
  • Toll Free from US or Canada: 888-637-0737
  • Collect call from anywhere: +1 603-952-2066
  • mail@oncallinternational.com
  • Text only: 603-945-0103

Timeline:
Please complete the travel registry at least two weeks prior to your departure from the U.S.

Upon registration, coverage will start immediately for the duration of the trip.  Individual insurance cards are not sent to travelers. However, travelers who need a letter of enrollment (e.g., for insurance verification, visa applications) should contact studyabroad@lafayette.edu to request a letter after enrolling.

Registration Fee
A travel registration fee, which covers the cost of participating in the international insurance plan, will be billed, internally, to the Lafayette department to which the traveler belongs, or to the department that has approved the travel. The cost for add-on international travel of a personal (non-business) nature will be billed to the faculty/staff conducting travel (e.g., a faculty traveling to an international conference for a week and then extending their trip by another week for non-business reasons). Fees for spouse/dependent travel (provided their travel has been pre-approved by the College) will be billed directly to the faculty/staff responsible for them with instructions on how to submit payment.

The estimated insurance premium for individuals and groups traveling independently is as follows:
Length of trip Premium
1-7 days $25
Any additional 7-day increment Additional $25/week


Dates / Deadlines:
Dates / Deadlines:
Term Year Decision Date Start Date End Date
Winter Interim 2025 Rolling Admission TBA TBA
Spring 2025 Rolling Admission TBA TBA

** Indicates rolling admission application process. Applicants will be immediately notified of acceptance into this program and be able to complete post-decision materials prior to the term's application deadline.